Information for Tax Year 2020 – webinar sponsored by the Kansas Regional Library Systems

On January 24th, Tiffany Hentschel, HR Specialist for Johnson County Government, presented a webinar on behalf of the Kansas Regional Library Systems. She addressed federal tax forms, I-9 and W-4 and the Kansas tax withholding form (K-4).

Here is a recording of her session:

If you would like access to Tiffany’s slides, here they are.

Tiffany’s slides

Here are links to the forms:



Effective 1/31/2020, employers should begin using this updated I-9 form. For more information, visit I-9 Central or join a free Form I-9 webinar

Here is a link to the I-9 compliance memo that Tiffany created. If you are correcting (or finally completing) I-9s for your employees, fill out this memo for each I-9 and attach.

Compliance Memo

Tiffany welcomes your questions; contact her at: tiffanyhentschel (at) gmail (dot) com

Several questions came up during the session. See below for answers:

Quickbooks: One of the webinar participants checked her updated version of Quickbooks and reports: “We are now given two options now for federal tax withholding. There is a drop down menu for W-4 and you select ‘2019 and Prior’ or ‘2020 and Later’.”

Responses from Tiffany:

Laminated and Signed Social Security Cards:

The United States Citizenship and Immigration Services (USCIS) website’s Form I-9 Central Questions and Answers include this guidance in response to a question asking whether a laminated Social Security card is valid: “It depends. If the card states on the back ‘not valid if laminated,’ then the laminated Social Security card is not valid. The Social Security Administration (SSA) advises cardholders not to laminate Social Security cards. Metal or plastic reproductions of Social Security cards are not acceptable for Form I-9 purposes.” The Q&As also state, “A signature on the card is not required for the card to be valid. You may accept an unsigned Social Security card as long as the card reasonably appears to be genuine and to relate to the person presenting it.”

Drivers’ Licenses – Real ID – List A/List B Documents:

I cannot find any indication on the website or other law blogs that the Real ID will be considered a Column A document.  This is the reference I did find:

Is a state-issued driver’s license with the notation “FEDERAL LIMITS APPLY,” “NOT ACCEPTABLE FOR OFFICIAL FEDERAL PURPOSES,” or other similar notation on the front or back of the license an acceptable List B document?

Yes. The notation “FEDERAL LIMITS APPLY,” “NOT ACCEPTABLE FOR OFFICIAL FEDERAL PURPOSES” or a similar notation on the front or back of a state-issued driver’s license indicates it does not meet the standards for the issuance and production of a compliant card under the REAL ID Act (for information on REAL ID, see

A driver’s license with this type of notation is, however, an acceptable List B document if it contains a photograph or identifying information such as name, date of birth, sex, height, color of eyes, and address. An employer must examine the document presented by its employee and determine whether it meets Form I-9 requirements. If the employer accepts any , including a state-issued license with a limiting notation, as a List B document, the employer must also examine a List C document establishing employment authorization.